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Frequently Asked Questions (FAQs)

Registration Technical Questions

1. How can I register to attend the conference?

Participation is by official invitation only. The registration deadline is April 15, 2016. No on-site last minute registration will be available.

For more information please visit the following link: http://baku.unaoc.org/logistics/registration-and-accreditation/

2. What is the cost of registration?

The registration is free of charge. However, please note that you are responsible for your own travel and accommodation costs, unless stated otherwise.

3. I tried to register but I don’t have an invitation code. What is an invitation code?

The invitation code is generated only for those who are invited to the forum. You will receive your invitation code along with your formal invitation.

4. I’m not invited to the forum, but I want to participate. How should I apply?

For a limited time only, we are opening an “Expression of Interest” form for all interested parties. Please note that all expressions of interest will be reviewed and vetted for eligibility. You will receive a notification whether your application is approved or denied.

IMPORTANT: All official delegations, participants, and media entities who received formal invitations do not need to fill out the “Expression of Interest” form.

5. Is the online application secure?

Yes, the data you are submitting are secure. Behind the scenes, the data are transmitted through a secure server.

6. What are the supported browsers?

The supported browsers are Chrome, Firefox, Internet Explorer, and Safari. If you encounter an error while you are applying, it may be helpful to clear your browser cache. If you have not cleared your browser cache recently, it may take a few minutes to complete.

7. Can I fill out the form using a mobile device or tablet?

Although the form is accessible in mobile browsers, it is recommended that you complete the application form using a desktop or laptop computer for better readability.

8. Can I change my email address?

Yes, you can change your email address at any time before you submit your application.

9. Can I save my application as a draft before I submit it?

Yes, you can save your application as a draft and complete it any time before the application deadline.

10. Can I change any of my information in the registration form?

You can change your answers while your application is still in draft mode. However, when you submit your application, you will no longer be able to change answers through the website. In case of any urgent changes, please contact the Organizing Committee via email at baku2016@baku.unaoc.org.

11. Why can’t I go to the next questions of the form?

Please review your answers and ensure that all fields have been filled out. The form works in a sequence such that you need to complete one section in order to proceed to the next. At the end of all sections, you should see a “Submit” button.

12. Why can’t I submit my form?

Please make sure that you upload a copy of your passport (particulars page only) and a valid photo.
For other technical issues, please contact baku2016@baku.unaoc.org.

NOTE: If you do not see the “Submit” button, this means that previous sections of the form have not been filled correctly or completely. Please review all of your details. The “Submit” button will appear once all fields are filled.

13. What is the recommended format for uploading my photo?

Preferred format for your badge photo is JPEG.

14. What is the recommended format for my scanned passport?

Preferred format for your scanned passport is PDF. You may also use JPEG.

15. How will I know if a field is required?

All fields are mandatory, except for the middle name.

16. I already submitted my application, but I realized that I made a mistake in my submission. Can I just create a new application to void the first one that I submitted?

No. You can only register once.
Please review all the information carefully before submitting. It is best to save a draft first and review your registration information thoroughly to ensure that everything is correct.

17. I am a member of the official delegation and I’ve missed the registration deadline. What should I do now?

Please contact us via email baku2016@baku.unaoc.org. Each case will be evaluated individually.

18. How will I know that my registration has been received?

You will receive a confirmation email after submitting your registration details.

19. I have completed the registration. What should I do now?

Please wait while we review your information. You will receive successive emails informing you of the next steps.

Logistical Arrangements

1. Where can I get more information about Passport and Visa regulations, Airport and other Travel Information?

Please visit the following link for Passport, Visa and other Travel Information:
http://baku.unaoc.org/logistics/passport-visa-and-other-travel-information/

2. How can I book accommodations in Baku?

Please visit the following link for accommodation information: http://baku.unaoc.org/logistics/accommodation/

3. Where should I get my badge?

Please visit the following link for registration and accreditation information:
http://baku.unaoc.org/logistics/registration-and-accreditation/

4. Where can I get more information about Baku?

Please visit the following link for more information about Baku: http://baku.unaoc.org/logistics/guide-to-baku/

5. Where can I get more information about the Venue Facilities, Services and Activities (Including Interpretation services, Bilateral meetings, Lounges and Medical Facilities)?

Please visit the following link for more information about venue facilities, services and activities:
http://baku.unaoc.org/logistics/the-meeting-venue-facilities-services-and-activities/

7th UNAOC Global Forum Details

1. What is the theme of the 7th UNAOC Global Forum?

The theme of the 7th UNAOC Global Forum is “Living Together In Inclusive Societies: A Challenge and A Goal”. For more information, please read the Concept Note: http://baku.unaoc.org/forum/about-the-forum/

2. Can I see the programme in advance?

An up-to-date Programme Outline is available at: http://baku.unaoc.org/programme/

3. Who are the Forum organizers and partnering institutions?

The 7th UNAOC Global Forum is organized by the United Nations Alliance of Civilizations together with the Government of Azerbaijan in partnership with a number of international bodies and local partners.

4. Where were the previous UNAOC Global Forums held?

The previous Global Forums of the UNAOC were held in: Madrid (2008), Istanbul (2009), Rio de Janeiro (2010), Doha (2011), Vienna (2013) and Bali (2014).

5. Will there be a Forum evaluation?

Key findings will be documented in a Report which will be posted on the Forum website. A press conference will be held, announcing the outcomes of the Forum.

Further Practical Information on the Global Forum

1. Are there any cultural events available?

Cultural programs with various options will be available to participants. Please refer to the Information desk in your hotel.

2. Are the Conference venues wheelchairs-accessible?

Yes, both venues are wheelchair-accessible.

3. Is smoking allowed in the venues and other public places?

Smoking is only permitted in the special designated area in the venue. It is against the law to smoke in public transportation and in most indoor facilities. Restaurants and bars usually offer smoking and non-smoking sections.